Minutes of Annual General Meeting

held on 9 June 2023 at 5.30pm

at the Haslemere Leisure Centre Activity Room

Present: Claire Gordon, Olivia Naismith, Fi Tough, Jane White, Andy Snelling, Sandra Dadd. Phil Brierley, Liz Stemp. Abi Stemp Chris Gordon, Jane Pearce, Helen Reynols, Jackie Calder, Dan Steer, Chrystal Marin, Amanda O’Brian, Andy Gaywood, Sarah Scholes, Robe Stemp. 

1. Opening of meeting, quorum

The Chair, Claire Gordon, opened the meeting, noted that a quorum was present, and thanked those who had attended.

2. Chair’s report of the activities of the Club during 2022

The Chair reported as per her attached written report, which had been previously circulated to the members. In particular she noted:

• Thanks to Nigel Davenport, departing Secretary, for his work on CASC application, Sarah Scholes for her superb fundraising achievement, Janice Jackson for arranging the SwimMark accreditation, and Lynne Davis for welfare officer role.

• Migration to TeamUnify

• Update on HSC galas

Olivia Naismith gave summary of current officials and requirements, discussion of how to get new trainees interested.

3. Accounts of the Club for 2022 and the Treasurer's report as to the financial position of the Club

Fiona Tough presented the Report and Accounts, noting that they had been approved by Susie McKechnie as independent examiner of the accounts.  In particular FT noted:

• Club continues to make a loss since 2020 (£9k loss this financial year), despite measures taken

• To be resolved by an increase in fees, plus some cost saving measures and aim to run our own galas (once sufficient officials) for profits.

The members present unanimously approved the Report and Accounts.

4. Head Coach’s Report

Andy Snelling gave an update.  He referred to his SE Regionals report attached. In particular:

• Swimmers participated in National pathway, Surrey championships, SE Winter regionals, Winter nationals, SE and English schools

• HSC galas were successful

• 23 swimmers in Surrey county championships – club finished 10 th overall, plus top girl in 14yr category

• SE Regionals – 13 consideration times, 7 accepted, club records broken

• 4 swimmers qualified for summer nationals – 1 British, 1 English, 2 Welsh, plus 2 swimmers at nationals who are now affiliated with other clubs

• Swimmers have been kept in current squads to help build them up and develop them over the year

5. Juniors Report

Jane White reported as per her attached report.  In particular:

• 160 children, aged 3-16, all abilities

• Annual distance night held

• 2 teachers have left by end of this term, and recruitment is challenging

6. Election of Susie McKechnie as independent examiner of the accounts

The members present unanimously approved the election of Susie McKechnie as independent examiner of the accounts.  This had been proposed by Claire Gordon, and seconded by Nigel Davenport.

7. Election of the Executive Officers and other members of the Committee

The members present unanimously approved the following appointments:

Executive Officers:

1. Chair: Claire Gordon

   1. Proposed: Nigel Davenport

   2. Seconded: Inma Goodhew 

2. Secretary: Sandra Dadd

   1. Proposed: Claire Gordon

   2. Seconded: Nigel Davenport

3. Treasurer: Inma Goodhew

   1. Proposed: Claire Gordon

   2. Seconded: Nigel Davenport

Other Committee members:

8. Election of Inma Goodhew and Helen Reynolds as Custodians of the Club

The members present unanimously approved the election of Inma Goodhew and Helen Reynolds as Custodians of the Club, their election having been proposed by Claire Gordon, and seconded by Nigel Davenport.

9. AOB 

The Chair noted that no resolutions had been proposed for consideration by a member.  The Chair noted that there was no other business.

10. Closure of meeting  

The Chair thanked those members who had attended the meeting and closed the meeting.